Making the Move Smooth: Here’s some information to help with your Lancer’s move-in plans

Less than a month from now many of you will be moving your students into their Longwood-managed residence hall or apartment. Move-in is set for Aug. 18-22.

I know some of you have this process down to a science, and I’ve seen you sharing your expertise on the Longwood parents Facebook page. I know your fellow parents are extremely grateful for your help.

The move-in schedule is designed to minimize crowds and traffic as much as possible, but let’s be honest, moving a student into a campus residence can be hard work. It probably will be hot, there will be a lot of people and, on top of that, it will probably be a little emotional. Saying good-bye to your “baby” can be hard, even if they are (mostly) all grown up.

In line for the elevator

Having a smooth move-in means having a plan, and having a plan depends on having good information.

So here are answers to some FAQs about what to do—and what not to do—for move-in, as well as some helpful links and contact information for the Residential and Commuter Life office.

Q: When can my student move in?
A: That depends. Below is a pared-down, basic schedule. Be sure to check for your student’s specific date(s) and time(s), which are based on their individual housing assignment and status. Your student received an individualized email with this information. That information and more also can be found in an online, printable info sheet here.
—New Students in Johns and Moss Halls: Aug. 18-19
Specific dates and times are determined by the student’s housing assignment.
—New Students in Wheeler (non-Honors students), Sharp and Register Halls: Aug. 19
—Transfer and Readmitted Students in Residence Halls and Longwood Apartments: Aug. 19-22
—Continuing Students in Residence Halls: Aug. 20-22
—Continuing Students in Longwood Apartments: Aug. 20-22

Q: What if my student can’t move in at their designated date/time?
A: Early arrival is limited to certain groups of students, but your student can move in after their designated date/time. Notify Residential and Commuter Life in writing at of your planned arrival date/time.

Q: Where is the unloading area for my student’s residence hall/apartment complex?
A: Each residence hall and Longwood-managed apartment complex has a specific unloading area. Directions to each unloading area can be found here.

Unloading at Moss Hall

Q: How many family members and friends can help my student move in?
A: Students are encouraged to limit assistance from family and friends to three helpers in an effort to promote social distancing. Everyone participating in move-in should bring their own face coverings, gloves and other safety items (PPE).

Encourage your student to think twice—or three or four times—about what they will really need because it all has to be taken inside.

Q: Will there be any volunteers from Longwood helping with move-in?
A: To uphold social distancing and safety, the university will not be providing volunteers to help new students moving into main campus housing.

Q: Will the university provide carts or dollies for move-in?
A: Due to Covid-19 sanitation requirements, these items will not be provided. Families are encouraged to bring their own dollies or carts.

On move-in day, a dolly is a girl’s—and a dad’s—best friend.

Q: Are there any items that are not allowed in Longwood-managed housing?
A: For safety and other reasons, there are some items that students are not allowed to bring on campus. The “What Not To Bring” list can be found here. You’ll also find lists with suggestions for what you can and should bring. Please be sure to check these lists BEFORE packing.

Q: How long are we allowed to remain in the unloading area? Where should we move our car after unloading? Is it OK to park in lots of nearby businesses?
A: As soon as your car is unloaded, you should move it immediately to the designated parking area for your student’s residence hall or apartment complex. This allows others to advance into the unloading area. Directions to the designated parking area for each residence hall and apartment complex can be found here. There will be staff on site to assist with directing families where to unload and park. Do not park in private business lots. Towing is enforced.

Be ready for the emotional side of move-in day, too.

Q. What if my student has not paid all of their tuition or fees prior to move-in?
A. You can make your final payment on move-in day, but it must be before your student unloads and checks in. If your student has an outstanding university balance when you arrive for move-in, enter campus at Wynne Drive and take the provided shuttle from the Wynne Parking Lot to Student Accounts and Financial Aid to complete the payment process. This will prevent you from experiencing interruptions during check-in. If at all possible, it’s best to make sure your student’s balance has been paid before move-in day.

Additional information about move-in can be found here. 

If you still have questions, feel free to call Residential and Commuter Life at 434-395-2080 or email

We’re counting the days until our students are back on campus!

—Sabrina Brown

Welcome to Parent Pipeline! Save the date for Family Weekend Sept. 17-19

Hello, Parents!

First of all, I want to welcome all of you who are new to Parent Pipeline, especially those of you who joined after attending orientation.

I can tell from the posts on the Facebook page for Longwood parents that many of you who will be moving a student to campus for the first time this fall are getting a head start on sorting out the logistics of that task. I am honestly impressed with the level of detail in the questions you’re asking, and it’s great to see parents who have “been there, done that” sharing their experiences and advice. The Lancer Family in action is a beautiful thing.

I hope you’ll also be able to find some helpful information in Parent Pipeline this year.


I’ll get started with a link to a post I wrote this past spring that answered some common questions from parents (all dates mentioned are 2021). And here’s another post that provides some information about services and activities that are available to students at no extra charge. If your student is new to Longwood, you might want to share this information with them.


If you’d like to ship a package to your student’s PO box, you can do that through the U.S. Postal Service.

If you’d like to ship via UPS or FedEx (neither of which will ship to a PO box), you can use this address:
Student Name
Longwood University
201 High Street
6-digit number of your student’s PO box (include ONLY the numbers; don’t include the words PO Box)
Farmville, VA 23909


Finally, I’m hoping you’ll save the date for Family Weekend, which is coming up Sept. 17-19. You’ll get to see how your Lancer is adapting to college life as well as explore campus and Farmville. And with so many other parents on campus, your student will feel like part of the crowd having you here.

If you’re wondering about where to stay, there are a lot of options in Farmville and in the surrounding area. Here’s a list with descriptions and contact information.

You can find more information about Family Weekend on the registration page and on the Family Weekend webpage. You can also download the Guidebook app, which will have a more robust schedule as plans are finalized and will be updated if changes are made.

Here are some of the highlights:
—Everyone who attends Family Weekend needs to register. Base tickets are $10 for family members age 5 and older. Base tickets for Longwood students and children under 5 are free, but they still need to register.
—This year’s Family Weekend coincides with the Heart of Virginia Festival on Saturday, Sept. 18, an all-day, downtown street fair with food, games, vendors, live music and more.
—Activities and events included in the base ticket include an outdoor concert at Riverside Park in downtown Farmville, family game night and a yoga class.
—A painting class ($35) and The Great Dubois variety show ($5) are also on the schedule for an additional fee. Longwood students are admitted free to the variety show with their Lancer IDs but they’ll need a ticket for the painting class. The painting class isn’t suitable for very young children; those 5 and older require a ticket.

—Sabrina Brown